Add a mileage rate
From the Expenses and mileage rates option within Administration, we can view and edit current rates and enter new rates.
Rate Change Points
Different rates can be entered based on the number of miles accumulated. Click on the Edit rate change points link to edit the details, or to enter new details.
Mileage Rate Filters
The list of rates displayed is sorted by policy and vehicle category.
Use the Filters options to see the rates available for a particular date range, category, organisation, policy or vehicle.
Mileage Rate Details
Click on the pencil next to the category you wish to view/edit, and any current information will be displayed.
The distance fields show the number of miles for which the rate applies. Miles claimed are stored against the claimant and once the upper limit is reached the mileage rate will change to the next in the rate for the following range.
The lower section shows the business rate, VAT amount per mile and the VAT rate setup in the system as a drop-down purely for coding purposes.
If personal miles are to be reclaimed the rate of reclaim can be entered in the personal rate field. If this is not in use just enter a 0 in this field, the personal miles section links to the odometer set up as well.
Please note that if your site has been set to use kilometres as the base distance unit the system requires that all mileage rates are set up as a rate per kilometre and it then converts this according to the distance unit used on the claim line.
If further assistance is required with setting mileage rates for different Organisations contact our support desk on firstname.lastname@example.org